RFQ - HVAC System Evaluation and Replacement Design

Johnson County Central Dispatch E 911

315 Hawthorne Boulevard

Warrensburg Missouri 64093

RFQ Issue Date September 22, 2026

Mandatory Site Visit October 2, 2026, at 10:00 a.m.

Questions Due October 9, 2026, at 2:00 p.m. Central Time

Qualifications Due October 21, 2026, at 2:00 p.m. Central Time

1. Invitation

The Johnson County Emergency Services Board (JCESB) requests statements of qualifications from professional engineering firms to evaluate, recommend, and design a comprehensive replacement of the heating, ventilation, and air conditioning (HVAC) systems serving the Johnson County Central Dispatch (JCCD) facility at 315 Hawthorne Boulevard in Warrensburg, Missouri.

JCCD is a mission-critical public-safety communications facility that operates 24 hours per day, 365 days per year. Reliable environmental control and continuity of operations are essential. JCESB seeks an engineering partner capable of assessing existing conditions, evaluating reasonable alternatives, recommending the best long-term solution, preparing complete construction documents, assisting with bidding, and providing construction-phase services.

The selected firm must be authorized to provide professional engineering services in Missouri. The project shall be led by a Missouri-licensed professional engineer with substantial mechanical and HVAC experience. The selected firm may provide electrical, controls, architectural, structural, commissioning, and other required disciplines through qualified employees or subconsultants.

JCESB is not prescribing a specific HVAC technology, manufacturer, or system configuration. The selected firm will be responsible for recommending a solution based on professional engineering analysis and the facility's operational needs.

2. Facility Information

The facility was constructed in approximately 2013 and consists of two occupied levels totaling approximately 8,750 square feet.

Area| Approximate Area

Basement and Communications Floor | 4,134 sq. ft.

Administration Floor | 4,616 sq. ft.

Total | 8,750 sq. ft.

Original mechanical drawings are available for review. Since construction, modifications and additions have been made to portions of the HVAC system in an effort to improve airflow and building comfort. The existing HVAC equipment has received regularly scheduled preventive maintenance. Existing equipment includes variable refrigerant systems, energy or heat recovery equipment, dedicated technology-room cooling equipment, associated controls, and related components. JCESB wants the selected engineering firm to evaluate the facility and recommend the HVAC system that will best meet JCCD's long-term operational needs.

20. Questions and Qualifications Submission

RFQ Contact

Name: Steve Ewing

Organization: Johnson County Central Dispatch

Address: 315 Hawthorne Boulevard, Warrensburg, Missouri 64093

Phone: 660-422-6317

Email: admin@joco911.org

Questions

Questions shall be submitted in writing to the RFQ contact by Friday, October 9, 2026, at 2:00 p.m. Central Time. Responses or addenda will be issued by Tuesday, October 13, 2026. Oral interpretations are not binding.

Statement of Qualifications Submission

Deadline: Wednesday, October 21, 2026, at 2:00 p.m. Central Time

Delivery Method: Electronic submission by email as one searchable PDF

Electronic Address: admin@joco911.org

Hard Copy Quantity: None required

Email Subject Line: JCESB HVAC Engineering Services RFQ - [FIRM NAME]

File Name: [FIRM NAME] - JCESB HVAC RFQ.pdf

Statements received after the deadline may be rejected. Respondents are responsible for confirming that JCESB received the complete submission before the deadline. Professional fees shall not be included with the initial statement of qualifications.

Statements of qualifications may be subject to disclosure under Missouri's Sunshine Law. Respondents shall clearly identify information they believe is protected from disclosure and state the legal basis for that claim. JCESB cannot guarantee confidentiality when disclosure is required by law.