2026 PMP - Mill & Overlay and Concrete Curb Replacement - Eudora, KS

Date Issued: 1/28/2026

INVITATION TO BID

2026 Pavement Management Program:

Section 12 HMA Mill & Overlay and Concrete Curb Replacement

Sealed bids will be received by the City of Eudora (City) for the 2026 Pavement Management Program at the City Clerk’s Office at 4 East Seventh Street, Eudora, KS 66025 until the above time. Bids may be mailed or hand delivered. All bids that have been duly received will be publicly opened and read aloud at 2:05 p.m. Tuesday, February 10th, in the City Commission Room. All bids must be submitted on the furnished bid form and shall be sealed in envelopes and marked “2026 City of Eudora Pavement Management Program”. Bidders shall file with their bid a bid bond by a company authorized to do business in the State of Kansas, in an amount of not less than five percent (5%) of the total amount of their bid. Such bid security shall be made payable to the City Clerk of Eudora, Kansas. No bid may be withdrawn within a period of thirty (30) days from the date of the bid opening.

The proposed work consists of approximately 12,545 SY of 2” HMA mill and overlay, 942 SY of full-depth patching, 805 SY of concrete pavement (8”) & pavement removal, 1,253 LF of curb & gutter removal & replacement, 418 LF of 4’ wide concrete sidewalk (4”), ADA ramps, pavement markings, and traffic control. All work is to be in accordance with KDOT specifications and project specifications. A performance and statutory bond will be required. The agreement will include a two-year warranty period for materials and workmanship. A sales tax exemption certificate will be furnished for materials incorporated into the project. Bid price should include other required taxes.

Work is to be completed within 60 calendar days. The Notice to Proceed will be issued when requested by Contractor, but not later than April 1st, 2026. There will be one progress payment at approximately the midpoint of the project and a final payment within 3 weeks of completion and acceptance of all work. Prior to beginning work, Contractor shall submit a certificate of insurance including Workers Compensation, Compensation General Liability, and comprehension Automobile Liability including bodily injury and property damage.

The bid package including contract documents, drawings and specifications can be examined during normal business hours at the City Public Works office. Prospective bidders may obtain an electronic version of the bid package by contacting Phil Ellsworth, Public Works, at 785-690-0039 or pellsworth@cityofeudoraks.gov . All questions related to the project shall be directed to Phil Ellsworth or Chad Musick, 785-312-0565.

The City reserves the right to award the contract to the lowest and best, responsive and responsible bidder for the work covered by the bid and to reject any and all bids and to waive irregularities and informalities in any bid submitted. The City may reject bids from bidders without adequate qualification, poor past experience or for inadequate references.