RFP - Backup Generator System Replacement - Gardner, KS
Status
Accepting Bids
Bid Date | 8/5/25 10:00am |
Location
Gardner, KS
Issue Date: July 15, 2025
Proposal Submittal Deadline: August 5, 2025, at 10:00 a.m.
City of Gardner
City Clerk
120 E. Main St.
Gardner, KS 66030
Contact: Pete Cappelatti, Building Maintenance Supervisor Phone: (913) 231-2079
Email: pcappelatti@gardnerkansas.gov
A mandatory site visit will be conducted on July 28, 2025, starting at 8:30 a.m., at City Hall.
To All Prospective Bidders: Please note that there is a correction to the timeline listed in the Request for Proposals (RFP) posted. The Mandatory Site Visit will take place on Monday, July 28, 2025, as shown in the timeline, not July 21 as stated in the top of the document. All other details of the RFP remain unchanged. We appreciate your attention to this correction and look forward to your participation.
PURPOSE
The City of Gardner is seeking a licensed contractor or generator equipment vendor to remove and replace our existing diesel backup generator system. The new system should match or exceed the performance of our current unit, which is a Caterpillar 3406 B-based diesel generator with approximately 350 kW output at 480V, 3-phase, 60 Hz.
SUBMISSION INSTRUCTIONS
Respondents must submit four (4) printed copies and one (1) digital copy (USB flash drive or CD) of the proposal no later than 10:00 AM on Tuesday, July 29, 2025. Any proposals received after 10:00 A.M. will be deemed ineligible. Please submit the proposal in a sealed envelope.
Submit proposals to:
Renee Rich
City Clerk
120 E. Main St
Gardner, KS 66030
PUBLIC BID OPENING NOTIFICATION
Proposals received in response to this Request for Proposal will be publicly opened and read aloud at 10:00 a.m. on Tuesday, August 5, 2025, at the following location:
City Hall – Council Chambers
120 E. Main Street
Gardner, Kansas 66030
Respondents are welcome, but not required, to attend the bid opening. Only the names of the firms submitting proposals and confirmation of receipt will be announced; no evaluation or award decisions will be made at that time.
INQUIRIES
All inquiries concerning this RFP should be submitted to Pete Cappelatti at pcappelatti@gardnerkansas.gov. All inquiries received will be responded to by means of addendum to this RFP and distributed via email to all known interested institutions.
DEADLINE FOR INQUIRIES
The deadline for receipt of questions from respondents is close of business on Monday, August 04, 2025. No further questions or clarifications will be provided after that date.