Roofing Replacement Project - O'Fallon, MO

Date Issued: 10/3/2025

Sealed Bids will be received by the CITY of O’Fallon, Purchasing Agent, 100 North Main Street, O’Fallon, Missouri 63366, until 2:30 PM, CST Thursday, October 30th, 2025 and will thereafter be publicly opened and read aloud. Bidders must sign, in ink, the bid form and all other documents where indicated. Unsigned bids will not be read.

The proposed work includes the furnishing of materials, tools, equipment, and labor necessary to construct CITY of O’Fallon Roofing Replacement Project in O’Fallon, Missouri, with Claim No. 092024014869 / Bid 25-075.

Work includes the construction of:

The construction work includes the removal and replacement of roofing systems at multiple locations owned by the CITY of O’Fallon. Work sites include, but are not limited to, CITY Hall, the Civic Center, Alligator Creek Water Park, water treatment facilities, various pumping lift stations, and various park structures such as pavilions, restrooms, and storage facilities. The scope also includes multiple roof areas at the Car Shield Field complex.

Roofing work will include:

• Removal and replacement of low-slope roofing systems.

• Recover of existing low-slope roofing systems.

• Removal and replacement of composition shingle roofing.

• Removal and replacement of slate roofing.

• Removal and replacement of metal panel roofing of various types and configurations.

Bid Packaging:

All work described above will be awarded under a single contract.

The Contract Documents, including specifications, are on file at the office of Drexel Technologies at http://projectbids.drexeltech.com and are open for public inspection. Copies of documents may be obtained from Drexel Technologies for the fee listed online.

Bids must be submitted on the appropriate bid forms provided and must be accompanied by a Bid Security in the amount equal to and not less than five percent (5%) of the base bid, payable without recourse to the CITY. The Security may be in the form of a certified cashier’s check or a bidder’s bond in the same amount from an Incorporated Surety licensed to do business in the State of Missouri as a guarantee that the bidder will enter into a contract and execute a one hundred percent (100%) performance bond, a one hundred percent (100%) payment bond, and guaranty forms provided within ten (10) days after notice of acceptance of bid to him. Bid checks will be returned to the unsuccessful bidders when their bids are rejected. No bidder may withdraw their bid within 90 days after the bid opening. The CITY of O’Fallon, Missouri retains the right to reject any or all bids submitted.

The wage rates applicable to their project have been determined as required by law and are set forth in the detailed specifications. All methods, procedures, equipment, and workership used for the completion of their project must be in accordance with the attached Contract Documents.

There is an Mandatory pre-bid meeting that will be held at:

O'Fallon CITY Hall, 100 North Main Street O'Fallon, MO 63366 Community Room, Located on Second Floor of City Hall on Tuesday, October 14th, 2025 at 9:00 AM CST to discuss the project. Any contractor potentially bidding as a general or subcontractor may attend. Attendance is required, and lack of attendance will disqualify a bidder from being considered for the award of the project. It will primarily be used to explain the project and to answer any other questions that may arise. Following the pre-bid meeting, a walk-through of specific sites will be conducted. During the time, contractors will be able to view particular aspects of the projects. Publicly accessible sites, such as park pavilions, may be visited at any time during normal business hours. Secured locations must be viewed during the scheduled walk-throughs immediately following the pre-bid meeting.

There is a mandatory bidder’s questionnaire (enclosed with the spec book) that is due with the bid. If the questionnaire is not received by the date and time, the general contractor will not be able to submit a bid on the project.

All requests for clarifications on these bidding documents must be received no later than Thursday, October 23rd 4:00 PM CST

The enclosed Request for Information (RFI) form shall be used for all submittals. Questions may be directed to the Project Manager as follows:

Grayco Consulting

Attn: Michael Trower, RRC, RRO

trower@graycoconsulting.com

The CITY reserves the right to reject any and all Bids for any reason, to waive informalities therein to determine the lowest and best bid, and to approve the bond. No Bid may be withdrawn for a period of ninety (90) days subsequent to the specified time for receipt of Bids.

The CITY hereby notifies all BIDDERS that it will affirmatively ensure that in any contract entered into pursuant to the advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to the invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.